Let me guess: the beginning of the week absolutely stresses you out when you realize you are not prepared at all. And by the end up the week you end up frustrated at the lack of productivity in your life. Sound familiar?
It’s okay – we’ve all been there. It’s easy to feel that added anxiety each Sunday as the week comes to an end and you look at the week ahead. We’ve all procrastinated things until absolutely last minute. Then, complained about not getting anything done… don’t worry, I’m calling myself out too.
When you’re planning your weekly schedule, you’re essentially creating an outline of priorities that need to be done each day. Your outline does not need to be super detailed – this comes later when converting your priorities into a daily ‘to-do-list’ – but it will help your brain to feel less cluttered, more prioritized, and helpfully prepared.
Why You Should Plan Your Weekly Schedule
Why It’s Important
Planning is so essential to utilizing the time you have in the most efficient way. By using a planner, you’ll be able to realistically gauge how much you can get done and how much time you have to do it. This way, you can feel even more accomplished when you finish everything you set out to do.
Why I Plan
The reason I plan ahead is to see what I need to do throughout the week. This way, I can take the things I want to accomplish and break it down into a step-by-step action plan. Without some sort of plan, I end up stumbling through the week trying to get everything done all at once. In result, it’s a disaster!
At the end of each week is when I start planning the following. Usually, I’ll sit down on a Sunday evening and review the goals I have for the year and month. This way, I can break down what essentially needs to be done that week.
I work in my planner each day as I work. And at the end of the night I like to reassess my day and start planning the next. This way, I can plan minimally each day with the most important tasks at hand. It’s also easier for me to do it this way because if something on my list doesn’t get done, I can move it onto my list for the next day!
How To Plan Your Week
Start By Reviewing Bigger Plans
The first thing you should do is assess your yearly goals. In a few posts, we’ve talked about how to assess your yearly goals and turn them into an action plan. In order to do this, you need to take your yearly goals and turn them into smaller monthly goals.
Tip: You should also take into account any appointments, events, or activities you plan to partake in – this is part of your bigger plans.
Make A Detailed List
What are the things that absolutely need to be done this week? What are the smaller things that need to be done? Make a list of everything! From appointments to grocery shopping to big tasks. Then go through the list and make sure everything absolutely needs or wants to be done this week! Can the task be moved to another week? Is it a priority? Look back at your list: it should now a list of 3-10 priority tasks for the week.
Create An Action Plan
Create a bullet list of steps you need to take for each priority task.
For example, if you need to go grocery shopping, you should:
Browse your grocery stores weekly sales ad
- Create a shopping list based off the meals you’ll be eating this week.
- Based on your shopping list, browse the internet for coupons and print them out or pin them to your grocery store club card.
- Think about action steps that will help you get your priorities completed or even just started.
Make Your Weekly Schedule
Congrats! You’ve made it this far! Now all you need to do is take those action steps and apply them to designated days in your week. Figure out which priority task(s) you want to work on for each day of the week.
Tip: If it works for your schedule, try sorting similar tasks together so you don’t have to switch mentality modes between each activity.
For each day of the week, choose the one ‘big priority items’ that must get done. This will help you to stay focused and accomplish the most important thing first.
A Helpful Reminder: You’re priorities can change after you’ve set them – and that’s okay! Don’t be hard on yourself if you end up needing to swap things on your schedule around, but try to stick to your original plans so your don’t wind up feeling clustered and overwhelmed.
What does your weekly schedule planning process look like?
I hope this has given you some ideas on creating your own weekly planning process. Having your own plan will help boost productivity, leave procrastination behind, and allow you to look over everything that you accomplish. Share with me your tips for planning!